Meetings provide the perfect opportunity to truly stand out by showing that you are able to express your ideas in a clear manner, think quickly and engage others. But, while you may envision your next meeting as occurring one way, reality is sometimes a bit different. Fortunately, there are some tips you can follow to make sure that you shine during your next RHUB web conferencing session
Begin by turning off all desktop notifications. Such notifications can be distracting to attendees and could even be embarrassing to you. The last thing you want to have happen is a chat notification to pop up on your screen while you are in the middle of a session. So, avoid that possibility by simply turning off your desktop notifications beforehand.
Before the session, check to ensure that your name is spelled correctly in the Attendee List. In the event that there is an error, you can fix it quickly and easily by clicking on Tools and then Edit Profile. Simple and fast.
Attempting to manage meeting administration while you are presenting is asking for trouble. To avoid potential problems, ask another meeting attendee to handle it for you. This can be accomplished by promoting the attendee to be a Controller.
You might be surprised to find that one of the most common mistakes is starting the wrong meeting. It’s actually a simple mistake to make, so be aware of it and take care that you are actually starting the right meeting.
Before you actually get underway with the meeting, perform a sound check. You will want to make certain that everyone is able to hear you properly, so check that the microphone source is correct.
Be aware that attendees who have dialled into the meeting by phone will need to enter their audio PINs. Take a moment to inform them of that.
You also need to make sure that you are camera ready by positioning your webcam and light source. A front-facing light is the ideal choice to ensure you look your best on camera. You should also check your webcam to ensure it face down slightly. The key is to ensure that when your eyes appear on the screen they imitate the eye contact you would make with a live audience.
Another simple and common mistake is sharing the wrong screen. This can be particularly problematic if you have multiple monitors, so take an extra moment to be sure you have the right screen.
Keep in mind that if you need to search for a file or do anything that is not related to the actual meeting presentation, you should pause your screen until the matter is resolved and then return.
Finally, make certain that you are sending your in-meeting chats to the correct audience by using Panellists. You certainly do not want to share a private message with everyone in the entire meeting session. How embarrassing!
Interested in finding out more about you can give a stellar performance using RHUB web conferencing servers?
Call us at +44 (0)1925 659 523 - email us rhub@collaboration-technologies.co.uk - or visit www.collaboration-technologies.co.uk
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