Why Video Conferencing is Improving Productivity and Reducing Costs in today’s Organizations.

Recent developments in technology give to your video conferences the same sense of connection and collaboration of real life meetings. In addition, video conferencing allows staffs to share data in a way that is not possible in live meetings which have become even more expensive as a consequence of the increase in travel costs.

Video Conferencing is going viral not only in the cutting- edge technology companies of Silicon Valley, but also in more conservative and slower-to-change organizations like Accenture that plans to add 22 video conferencing rooms to the existing 13

(source:http://www.nytimes.com/2008/07/22/technology/22meet.html).

So, what is there behind this change? The answer is quite simple. Video Conferencing allow managers to cut down on costs by increasing productivity.

In facts, moving digital bits become more and more affordable than moving people’s bodies as travel costs increase. According to Executive Travel (source: http://executivetravel.com/new-business-travel-study-says-average-per-diem-is-now-319day/) , sending a worker on a flight costs now over 1000 $, and the average daily costs for car rentals, hotels, meals etc. rose up to an astonishing 319$ per day in 2016. In comparison, the price of a R-HUB`s (http://www.collaboration-technologies.co.uk/buy.htm) video conferencing server ranges from 995$ to slightly over 2000$. It means that an organization opting for this technology will be paid back in only four/five saved travel days of one of its executives!

On the other side, the costs to dispatch bits to IP addresses have been plunging down and the ones of web conferencing tools as well. In other words, video conferencing is cheaper and cheaper.

The traditional objection that virtual meetings are necessarily poorer than live meetings is now beaten by the technological development of the last year. Video presence and high definition give a video conference the same sense of connection and collaboration of real meetings. So, it is possible to build the sense of comradery and appurtenance to the organization also through video conferences.

In addition, during a virtual conference it is possible to share data in an easy and immediate way through some specific tools like file sharing. Decisions can be speeded up a lot, workgroups become easy to organize and manage, and communication to the organization as a whole is finally possible.

The process of hiring and training staff is streamlined. Decisions become quicker, so that your organization is more reactive and abler to quickly adapt to the actual situation of market, with subsequent better results.

In conclusion, video conferencing has become a leading technology in today’s organizations because it is able to increase productivity while reducing decision times and organizational costs. Recent technological developments have improved video conferencing so much that the objections on the poor quality of virtual meetings have fallen. Last but not least, going virtual is more and more inexpensive because the high competition existing among video conferencing service providers reduces prices.